ST – Admin (EA – Executive Assistance) (CE25SF RM 3540)

Position: ST – Admin (EA – Executive Assistance) (CE25SF RM 3540)

Job Description:
We seek a highly organized and detail-oriented Administrative Assistant  to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions.
This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion.

Essential Responsibilities
• Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies.
• Manage complex calendars, including scheduling and coordinating meetings, appointments, and events.
• Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion.
• Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation.
• Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup.
• Assist with planning and executing corporate events, from vendor coordination to venue management.
• Prepare, format, and manage various documents, including reports, presentations, and communications.
• Maintain filing systems and ensure accurate records management.
• Prepare and process invoices and support vendor setup and coordination.
• Support broader team initiatives, programs, and continuous improvement efforts.

Qualifications / Requirements
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools.
• Strong organizational and multitasking skills with an ability to prioritize effectively.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality.
• Adaptable and responsive to changing work priorities and environments.
• Keeping attention to detail and a commitment to accuracy in all tasks

Experience
2–5 years of experience in administrative roles, with proven experience supporting senior-level executives.

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