EMB – Engineering Project Coordinator Upstream (CE58SF RM 4014)

Position: EMB – Engineering Project Coordinator Upstream (CE58SF RM 4014)

Job Description
What you will do:

• Project Coordination – Support project execution
  o Assist in developing project plans, schedules, and timelines
  o Coordinate resource availability and allocation
  o Maintain project documentation and version control
• Portfolio Support & Dashboard development –
  o PPG/Accolade Data management & information maintenance.
  o Coordination on budget/Finance partners
  o Develop Power BI/Excel Dashboards for data management & informed decision making.
• Purchase Order Management:
  o Raise and manage requisitions and purchase orders (POs) within the iProcurement and/or SAP system.
  o Ensure accuracy and compliance of POs with company policies and procedures.
  o Collaborate closely with Finance Partners spread across different sites to ensure compliance and financial rigor in terms of vendor payments and PO closures.
• Vendor Legal Agreements:
  o Draft, review, and manage legal agreements (MTA’/NDA’s)for R&D with vendors in collaboration with the sourcing and legal teams
  o Act as the primary owner of vendor contract documents, ensuring they meet legal and company standards.
• Export License Coordination:
  o Maintain and coordinate export license agreements in accordance with trade compliance regulations between different countries (Across Cytiva sites)
  o Liaise with trade compliance to ensure all technical products and services adhere to international laws.
• Technical Report Writing
  o Work closely with NPI/R&D engineers in drafting validation and verification related protocols and reports ensuring high levels of technical accuracy and reliability.
  o Prepare detailed technical reports documenting the findings and outcomes of validation and verification processes.
  o Contribute to the continuous improvement of internal processes and systems.
• Technical Administrative Support:
  o Provide a wide range of technical administrative support to senior leadership and engineering personnel.
  o Organize and coordinate meetings if needed, prepare reports, and manage confidential documents.
• Cross-Functional Collaboration:
  o Work closely with various departments, including sourcing, legal, and compliance, to facilitate technical operations.
  o Assist in the implementation of technical projects and initiatives as directed by senior leadership – involving inhouse data/portfolio tools like Accolade, Magic and other related systems.

Who you are:

• Education: Bachelors in Business Administration, Arts, Engineering, Supply chain management or data analytics exposure.
• Experience: 5-7+ years relevant experience in working in matrixed organization with cross-functional collaboration exposure.
• High level of proficiency in Microsoft office suite of tools (Windows, Excel, Powerpoint), Adobe Docusign and related administrative tools
• Proficient in power Bi/Excel based dashboard and data analysis

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